Cookies Policy

1. GENERAL TERMS OF COOKIES POLICY

1.1. This Cookies Policy (hereinafter – Policy): Describes how Merywood OÜ, Reg no. 16386898, legal address: Narva mnt 7-557 Kesklinna linnaosa, Tallinn Harju maakond 10117, Estonia (hereinafter – Merywood), uses cookies and similar technologies to collect, obtain (receive), store, protect, use, destroy (erase), retrieve and otherwise legally process data on the website www.Merywoodcourier.com (hereinafter – Website), types and categories of such cookies data, and purposes and legal grounds of the processing, and informs You about Your rights regarding the processing of cookies data by Merywood;
1.2. Merywood uses cookies in accordance with: Electronic Communications Act (hereinafter referred to as -Acts), Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter referred to as GDPR), other regulatory enactments, and only: – for the legitimate aims and purposes and on the legitimate grounds, which are expressly and clearly defined in this Policy, and – strictly to the extent and in amounts and strictly for the time frames necessary to achieve the purposes, for which the cookies data is collected and processed, and – subject to implementation of the appropriate technical and organisational measures in order to safeguard the rights and freedoms of the Data Subject (You), including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage of cookies data;
1.3. In addition to the definitions, set forth in other sections of this Policy, such definitions are used herein:
1.3.1. “Cookies Data” means any information collected through cookies or similar technologies relating to You, as an identified or identifiable natural person (‘data subject’);
1.3.2. “Processing” means any operation or set of operations which is performed on cookies data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
1.3.3. “Controller” means- Merywood OÜ, Reg no. 16386898, legal address: Narva mnt 7-557 Kesklinna linnaosa, Tallinn Harju maakond 10117, Estonia, email: info@Merywood.ee;
1.3.4. “You” and/or “Your” means any natural person (Data subject), whose cookies data is processed by Merywood, when:
– You use, visit, surf or browse or navigate through the Website www.Merywoodcourier.com;
– You interact with Merywood services requiring cookies, such as filling out forms, logging in, or viewing personalized content;
1.3.5. “Processor” means a natural or legal person, public authority, agency or other body which processes cookies data on behalf of the controller;
1.3.6. “Consent” of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of cookies data relating to him or her;
1.3.7. “Cookies Data Breach” means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, cookies data transmitted, stored or otherwise processed;
1.4. Merywood ensures the confidentiality, privacy and security of Your cookies data, as well as the legality of the data processing in accordance with the Acts and GDPR, and other related regulatory enactments.

2. SPECIAL TERMS ON COOKIES PROCESSING

2.1. By using the Website, You confirm, acknowledge and understand that Merywood cooperates with partners, some of whom are not located in Estonia or EEA. By accepting this Policy and using the Website You acknowledge and agree that some of Your cookies data will be processed by our partners;
2.2. Merywood warrants, that Merywood cooperates only with partners, who are providing sufficient guarantees to implement appropriate technical and organisational measures in such a manner that any Your cookies data processing will meet the requirements of the Acts and GDPR, and other;
2.3. Merywood can share or provide Your cookies data, such as IP address, browsing behavior, or device information, with or to the partners for the purpose to provide to You Merywood services or third-party services (e.g., analytics or advertising services);
2.4. If provided by law, including international treaties between Estonia and the residence state of our partners, Merywood may disclose Your cookies data to governmental institutions, law enforcement body, court or other authorized institution or organization of the residence state of our partners, on the basis of the legal, grounded and valid request of such authority, institution or law enforcement body, court or other authorized institution or organization.

3. THE COOKIES DATA MERYWOOD PROCESSES, LEGITIMATE PURPOSES AND GROUNDS AND COOKIES DATA SOURCES:

Type or Categories of Your Cookies Data – Purpose – Legal grounds for use of Your Cookies Data – The Source of Cookies Data
Strictly Necessary Cookies: Your IP address, session ID, device information, browser type, operating system, date and time of access to the Website;
Purpose: To enable core Website functionality; to ensure secure and uninterrupted access to the Website; to maintain user sessions; to facilitate navigation and form submissions;
Legal grounds: Merywood’s legitimate interests in providing a functional Website; these cookies are necessary and do not require Your consent under GDPR;
Source: Your Device (Your browser).

Functional Cookies: Your preferences (e.g., language, region), login details, form input data;
Purpose: To enhance Website usability by remembering Your preferences; to provide a personalized user experience; to simplify login processes;
Legal grounds: Your consent, given via the cookies consent banner;
Source: Your Device (Your browser).

Performance/Analytical Cookies: Your IP address, pages visited, time spent on the Website, click patterns, referral sources, error logs;
Purpose: To analyze Website performance; to gather statistical data on user behavior; to improve Website functionality and user experience;
Legal grounds: Your consent, given via the cookies consent banner; Merywood’s legitimate interests in optimizing Website performance;
Source: Your Device (Your browser).

Marketing/Advertising Cookies: Your browsing behavior, interests, IP address, device information;
Purpose: To deliver targeted advertisements; to measure the effectiveness of advertising campaigns; to notify You about new Merywood products or services;
Legal grounds: Your consent, given via the cookies consent banner;
Source: Your Device (Your browser); third-party advertising networks (subject to their privacy policies).

Third-Party Cookies: Data set by third-party services, such as analytics or advertising platforms;
Purpose: To support third-party services like analytics or advertising; to track user behavior across websites for statistical or marketing purposes;
Legal grounds: Your consent, given via the cookies consent banner; these cookies are governed by third-party privacy policies;
Source: Third-party services integrated into the Website.

3.1. Merywood does not use cookies to collect sensitive personal data, such as data concerning racial or ethnic origin, political views, religious or philosophical beliefs, trade union membership, genetic or biometric data, health, or sexual orientation;
3.2. You are solely responsible for the validity, accuracy, correctness, reliability, quality, stability, completeness or up-to-dateness of any data You provide through cookies, such as form inputs saved by functional cookies;
3.3. Merywood does not knowingly collect cookies data from or on behalf of someone under 18. If You are under 18, do not provide any information through the Website without consent from the holder of parental responsibility over You. Merywood will make reasonable efforts to verify such consent. If Merywood learns it has collected cookies data from someone under 18 without proper consent, such data will be erased and not further processed.

4. YOUR CONSENT

4.1. When and where the processing of Your cookies data is subject to Your Consent, You may give Your Consent and Merywood shall consider that Your Consent is received, if:
4.1.1. You have provided Merywood with Your freely given, specific, deliberate, informed and unambiguous reference, or statement of Your consent on the processing of Your cookies data, or
4.1.2. You have performed a clear affirmative activity confirming Your consent to the processing of the cookies data, or
4.1.3. You have in any way (in writing, orally or electronically) – accepted this Policy, including, but not limited to:
– When browsing, using, surfing or visiting the Website – You have read and accepted this Cookies Policy by clicking “I have read and accept” button or interacting with the cookies consent banner;
– When interacting with Merywood services requiring cookies – You have provided consent through explicit actions, such as selecting cookie preferences;
4.2. You are entitled to withdraw Your consent at any time, by submitting Your request (withdrawal) in writing to Merywood OÜ, Reg no. 16386898, legal address: Narva mnt 7-557 Kesklinna linnaosa, Tallinn Harju maakond 10117, Estonia or email: info@Merywood.ee;
4.3. In case if, upon receipt of Your withdrawal, Merywood has reasonable doubts concerning Your identity, Merywood may request the provision of additional information necessary to confirm Your identity;
4.4. Upon receipt of Your withdrawal, Merywood shall ascertain Your identity and will stop processing Your cookies data, based on Your prior consent given for this processing purpose. If the processing is based on the legitimate interests of Merywood, You have a right to object to processing rather than withdrawal of consent;
4.5. The withdrawal of Your consent will not affect the lawfulness of Your cookies data processing based on Your consent, performed before Merywood has received Your withdrawal;
4.6. If and when after withdrawal of the consent, You perform any of the confirmative actions set forth in this Clause, Merywood will consider that the consent is given again.

5. THE LEGITIMATE INTERESTS OF MERYWOOD

5.1. Legitimate interests of Merywood are:
5.1.1. To provide a functional and secure Website;
5.1.2. To ensure the cyber, network and information security of Merywood systems;
5.1.3. To develop and enhance the Website and Merywood Services;
5.1.4. To support and analyse the performance of the Website;
5.1.5. To detect and prevent fraud, including violations against Merywood and its rights;
5.1.6. To comply with local and foreign law, law enforcement, court and regulatory bodies’ (governmental and municipal/local authorities) requirements.

6. THE RECIPIENTS OF YOUR COOKIES DATA / DISCLOSURE OF YOUR COOKIES DATA

6.1. Merywood may disclose Your cookies data to third parties, as follows, who provides sufficient guarantees to implement appropriate technical and organisational measures in such a manner that processing will meet the requirements of GDPR and Acts and ensure the protection of the rights of the data subject (You):
6.1.1. Merywood business partners, suppliers and contractors, who help Merywood to provide Merywood Services, including, but not limited to information system consultants, analytical and research service providers, and advertising networks;
6.1.2. Merywood professional advisers (including accountants and lawyers) that assist Merywood in carrying out its business and legal activities;
6.1.3. Law enforcement agencies and other authorized persons in connection with the prevention, investigation and detection of crime or any suspected criminal, administrative or civil wrongdoing;
6.1.4. To the courts, law enforcement, court and regulatory bodies’ (governmental and municipal/local authorities) third parties, if Merywood is under a duty to disclose or share Your cookies data in order to comply with any legal obligation or instructions of a regulatory body (including in connection with a court order), or in order to enforce or apply the terms of any agreements Merywood has with or otherwise concerning You or to protect rights, property or safety of customers, employees of Merywood or other third parties of the Merywood;
6.2. Third Party Application and Service Providers: You may choose to use services offered by third parties through Merywood services. In each case, the processing of Your cookies data you give a third party will be subject to its terms, conditions, and policies — not this policy. You should review a third party’s privacy policy and terms of service before providing your information or using the service.

7. DURATION OF THE STORAGE

7.1. Merywood will process Your cookies data as long as there is at least one of the following conditions:
7.1.1. While is valid /not withdrawn Your consent to the processing of Your cookies data, provided that there is no other legal basis or legitimate purpose of Your cookies data processing;
7.1.2. While Your cookies data is necessary for the legal grounds, the legitimate purpose and/or aims for which they were received/collected or other way processed;
7.1.3. While in accordance with the procedures prescribed by regulatory enactments, Merywood or You may exercise their rights and legitimate interests (for example, to submit objections or claims, or to bring any action or claim before a court or arbitrage);
7.1.4. While Merywood has a legal obligation to keep Your cookies data (for example, in accordance with regulatory enactments);
7.2. After termination of the conditions indicated in this Clause, Your cookies data will be deleted / erased;
7.3. Specific storage durations for cookies data are:
7.3.1. Strictly Necessary Cookies: Stored for the duration of Your session or as necessary to provide the requested service;
7.3.2. Functional Cookies: Stored for up to 1 year to remember Your preferences;
7.3.3. Performance/Analytical Cookies: Stored for up to 2 years or as specified by the analytics provider;
7.3.4. Marketing/Advertising Cookies: Stored for up to 1 year or as specified by the advertising network.

8. YOUR RIGHTS CONCERNING THE PROCESSING OF YOUR COOKIES DATA

8.1. You have the following rights concerning the processing of Your cookies data:
8.1.1. Right to withdraw Your consent – You have the right to withdraw Your consent as set in Clause 4.2 of this Policy;
8.1.2. Right of access to Your cookies data – You have the right to receive a copy of Your cookies data that Merywood processes about You, subject to certain exemptions provided by regulatory enactments;
8.1.3. Right to rectify Your cookies data – You have the right to ask Merywood to correct Your cookies data that Merywood processes where it is incorrect or incomplete;
8.2. Right to erasure of Your cookies data – You have the right to ask that Your cookies data be deleted/erased in case if:
8.2.1. Your cookies data is no longer necessary in relation to the purposes for which they were processed, collected or otherwise used by Merywood;
8.2.2. You withdraw Your consent and there is no other legal ground or legitimate purpose for which Merywood may process Your cookies data;
8.2.3. You object to the processing of Your cookies data (as set out below);
8.2.4. Merywood has used Your cookies data unlawfully;
8.2.5. Your cookies data needs to be erased to comply with a legal obligation;
8.3. Right to restrict the use of Your cookies data – You have the right to suspend processing of Your cookies data, in case if:
8.3.1. You believe that Your cookies data is inaccurate and only for such period to enable Merywood to verify the accuracy of Your cookies data;
8.3.2. The processing of Your cookies data is unlawful and You oppose the erasure of Your cookies data and request that it is suspended instead;
8.3.3. Merywood no longer needs Your cookies data, but Your cookies data is required by You for the establishment, exercise or defence of legal claims; or
8.3.4. You have objected to the processing of Your cookies data and Merywood is verifying whether its grounds for the processing of Your cookies data are of the highest importance than Your objection;
8.4. Right to object to the processing of Your cookies data – You have the right to object to the processing of Your cookies data in certain circumstances, where:
8.4.1. You have grounds relating to Your particular situation and Merywood processes Your cookies data for legitimate interests (or those of a third party) of the Merywood including for profiling; and
8.4.2. You object to the processing of Your cookies data for direct marketing purposes, including profiling (to the extent it relates to direct marketing);
8.4.3. Right to object to decision which is based solely on automated processing – You have the rights to object to being subject to a decision which is based solely on automated processing without human intervention;
8.4.4. Right to complain to the relevant data protection authority – see Clause 9.6. You may submit a request for the exercise of Your rights in writing to Merywood;
8.4.5. If upon receipt of Your request Merywood has reasonable doubts concerning Your identity, Merywood may request the provision of additional information necessary to confirm Your identity;
8.4.6. Upon receipt of Your request, Merywood shall ascertain Your identity, examine and review Your request and execute / or reasonably reject in accordance with the GDPR and other related Data protection regulatory enactments;
8.4.7. Merywood will send a reply to Your request to a mailing (contact) address provided by You in Your request, by registered mail or other way, as You asked in Your request if technically feasible, within 30 (thirty) days from the date of receipt of the request. Please note, that if You haven’t provided Your contact address and/or other way of receiving the reply, Merywood will not be able to send it to You and You should contact Merywood personally to arrange the way and time You can receive it;
8.5. Information provided and any communication and any actions taken under this Clause shall be provided free of charge. Where requests from You are manifestly unfounded or excessive, in particular because of their repetitive character, Merywood may either:
8.5.1. Charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested; or
8.5.2. Refuse to act on the request.

9. COMPLAINTS

9.1. If You have any concerns or complaints regarding the privacy of Your cookies data Merywood processes You may submit a request for the exercise of Your rights in writing to Merywood;
9.2. If upon receipt of Your request Merywood has reasonable doubts concerning Your identity Merywood may request the provision of additional information necessary to confirm Your identity;
9.3. Upon receipt of Your request, Merywood shall ascertain Your identity, examine and review Your request and provide a reply in accordance with the GDPR and other related Data protection regulatory enactments;
9.4. Merywood will send a reply to Your request to a mailing (contact) address provided by You in Your request, by registered mail or other way, as You asked in Your request, if technically feasible, within 30 (thirty) days from the date of receipt of the request. Please note, that if You haven’t provided Your contact address and/or other way of receiving the reply, Merywood will not be able to send it to You and You should contact Merywood personally to arrange the way and time You can receive it;
9.5. The reply provided and any communication and any actions taken under this Clause shall be provided free of charge. Where requests from You are manifestly unfounded or excessive, in particular because of their repetitive character, Merywood may either:
9.5.1. Charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested; or
9.5.2. Refuse to act on the request;
9.6. You have the right to address any Your claim concerning Your cookies data processing by Merywood to the competent personal data protection supervisory authority which, in case of Merywood, is Office of the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon), address: Tatari 39, 10134 Tallinn, Tel. +372 6828 712, e-mail: info@aki.ee, (for more information see- https://www.aki.ee/).

10. COOKIES DATA SECURITY

10.1. As soon as Merywood collected Your cookies data, Merywood uses various security features and procedures, taking into account industry standards, to protect Your cookies data and to prevent unauthorized access to that information. Merywood maintains a variety of appropriate technical and organisational physical, electronic, and procedural safeguards and measures, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage of cookies data. These safeguards help protect Your cookies data from loss, misuse and unauthorized access, disclosure, alteration and destruction. These safeguards include:
10.1.1. ensuring the pseudonymisation and encryption of cookies data;
10.1.2. ensuring the ongoing confidentiality, integrity, availability and resilience of processing systems and services;
10.1.3. ensuring the ability to restore the availability and access to cookies data in a timely manner in the event of a physical or technical incident;
10.1.4. ensuring the process for regularly testing, assessing and evaluating the effectiveness of technical and organisational measures for ensuring the security of the processing of cookies data;
10.2. Merywood will do all the best to protect Your cookies data, for use of Merywood Services, You have to keep Your browser and device data safe by using a strong password and by complying with obligations, set forth in Your agreement with Merywood.

11. FINAL PROVISIONS

11.1. If You have any questions about, or complaints that concern this Policy, please call or email Merywood;
11.2. Merywood may change this Policy at any time. When Merywood changes the Policy, Merywood shall post that changes on the Website. In case of material changes to how Merywood process Your cookies data, Merywood shall notify You by email to the email address specified by You. You are responsible for ensuring Merywood has an up-to-date, active and deliverable email address for You. You are also responsible for reviewing this Policy from time to time to check for any changes. All changes are effective immediately when Merywood posted them;
11.3. This Policy is effective from 01.07.2025;
11.4. The date Policy was last revised is identified at the top of the page.